July Minutes 2010

Minutes of the July 22nd, 2010 UNWC Board Meeting 

Present:

Gilbert McClain

Stevan Sorbets          Staff secretary

Tom O’Brien               Network of Oregon Watershed Councils

Marci Denison            Pacific Rainforest Wildlife Guardians

Robert Wagner          Timber Community

Dan Titus                    Steering Committee/Landowner

Linda Naeve               Staff fiscal manager

Eric Lark                      UNWC board secretary

Steve McNulty           Weyerhaeuser

Jason McCoy              ODF

Cory Colburn             Vice chairman/small woodland landowner

Maggie Peyton          Staff executive director/coordinator/project manager

 

Meeting brought to order at 6:03  

Announcements:

            No announcements 

Minutes:

             Moved and seconded to approve June 24th, 2010 minutes. Motion approved unanimously.         

 Reports:

            Maggie Peyton presented   “UNWC – Project Manager – Report summer 2010 projects in play” and answered questions.

            Tom O’Brien presented a draft of  “Proposed Schedule and Work Methodology” to the council. He will meet with Maggie from 4pm to 5pm, with the Board from 5:45pm – 6:45pm prior to the Board meeting and with staff at 8am the morning after the council meeting. Topics to be covered at these meetings include Bylaws, Board and Staff roles, responsibilities and job descriptions, conflict of interest, Performance assessments, IT assessment plan, file management and document retention.

            Linda Naeve presented the Monthly Expense report and the Profit and Loss report. June  “Bills paid”  and  “Payroll checks”  were reviewed and approved unanimously.

 

Old Business:

            No Old Business.

 

New Business:

            The “Water Conservation and Protections Committee MOC” was reviewed. It was moved and seconded to approve it and the motion passed unanimously. It was signed by Eric Larke.

            Maggie is to schedule a tour of this summer’s projects for the board using either email or a doodle poll.

The question of how Maggie Peyton’s overtime hours were to be paid was mentioned and Linda will present a report at the August meeting on the different possibilities. 

Next Meeting:

            Set for August 26th at 7pm in the Vernonia Grange hall.

 

For the good of the order:

 

Adjourned: 9:15 pm

 

Network Organizational Development

For Upper Nehalem Watershed Council

Proposed Schedule and Work Methodology

July 22, 2010

A: Project Purpose. For the Network of Oregon Watershed Councils (Network) to assist the Upper Nehalem Watershed Council (UNWC) to improve it governance, management and operational structure, systems and processes.

 

B: Schedule

  1. Council Executive

Tom O’Brien would meet with Maggie Peyton on a monthly basis on the afternoon (4:00-5:00pm) of the regularly scheduled monthly Board meeting to include

  1. An ongoing assessment of management systems and processes.
  2. Mangement role and responsibilities.
  3. Board support role and responsibilities
  4. Meeting preparation and management
  5. Operational systems such as document management, personnel management, time management.
  6. Board

Tom O’Brien would meet with the Board only (5:45-6:45pm) on the evening of its regularly scheduled monthly meeting (4th Thursday of each month) to include:

  1. An ongoing assessment of governance systems and prosesses
  2. Board roles and responsibilities
  3. Review of governance documents

The regularly scheduled monthly Board meeting would then commence at 7:00pm. Tom would stay for the first hour of that meeting for assessment and facilitation purposes.

  1. All Staff

Tom O’Brien would meet with the entire staff on the morning (Friday) following the regularly scheduled monthly Board meeting (8:00-10:00am) to include:

  1. An ongoing assessment of staff structure, systems and processes.
  2. Review of management documents and document management system.
  3. Supervisory and reporting roles and responsibilities.
  4. Workplace communication and inter-personal dynamics
  5. 5.                  Operational systems and processes

 

UNWC Project Manager – Report – Summer 2010 – Projects in play

Landowner Outreach Cooperation III – Upper Nehalem/Rock Creek/East Fork

  1. Contractor: Jones Consulting
  2. Objective:  Contact landowners along high priority reaches identified in the Nehalem data synthesis project.  Engage willing landowners in active restoration through incentive programs provided by NRCS, ODF, ODA, UNWC, SWCD etc.  Develop restoration plans in cooperation with Landowners with aid from appropriate technical advisor’s and UNWC project manager.  Assist UNWC Coordinator by setting up interactive watershed health displays at local events (Vernonia Friendship Jamboree, First Fridays and Salmon Fest, and Columbia and Clatsop County Fairs in summer 2010).
  3. Deliverables: 20 Landowner MOU’s, 4 restoration grants submitted, interactive display – completed summer 2011.

Limiting Factors Analysis – Rock Creek (private and public lands)

  1. Contractor:  Bio-Surveys
  2. Objective:  conduct a Limiting Factors Analysis (LFA) of the Rock Cr – 3 6th fields identifiedby the Nehalem technical advisory team during the data synthesis process as priority subbasin for salmonid recovery through restoratin.  The LFA is designed to utilize all of the data layers accumulated during the recently completed Nehalem Data Synthesis project (AHI, RBA, DEQ, ODF, Assessments) combined with additional ground truthing to determine the seasonal habitat limitation for coho. The end result is a prioritized list of restoration prescriptions that will guide us in the development of on the ground project applications to address the identified habitat limitations.
  3. Deliverables: LFA Rock Creek- restoration report, presentation of findings to UNWC – winter 2010/11.

Rapid Bio-Assessment – Upper Nehalem II (private and public lands

 

  1. Contractor: Bio-Surveys
  2. Objective: The second year of RBA of summer salmonids within the Upper, Middle and Lower 5th HUC units of the upper Nehalem and a third year in the East Fork Nehalem. This will quantify the abundance of juvenile salmonids from a watershed perspective. A basin veiw of distrubution and spatial shifts in abundance in response to rising stream temperatures (known to occur throughout the upper Nehalem basin as per the DEQ TMDL and 10 year UNWC temperature study) will give us a good baseline database.  Data will be synthesised into existing databases and used to aid the UNWC Tech Team identify, prioritize, develop and implement viable salmon habitat restoration and invasive plant species eradication projects at the basin scale.
  3. Deliverables: Bio-Surveys -RBA report of findings, presentation of findings to UNWC – spring 2011.

Elk Creek – Salmon Passage – Scappoose Vernonia Highway (Columbia County)

 

 

 

 

 

contractor: Yet to be determined.  Public Bid process to open soon via Columbia County Rd Department.

  1. Objective: Phase II of the Elk Creek Project involves restoring fish passage at the Scappoose-Vernonia County Road crossing on Elk Cr., a tributary to the East Fork Nehalem River in Columbia County near the community of Pittsburg.  A previous OWEB Technical Assistance grant was used to develop engineering designs for this site and another one is ongoing to restore passage at an upstream culvert, plant trees and place large wood.  This project will complete the fish passage restoration to 3.6 miles of habitat on Elk Cr. as part of watershed wide restoration efforts focused within the East Fork Nehalem by the Upper Nehalem Watershed Council (UNWC) and its partners (Weyerhauser Corporation, Columbia County, individual landowners, ODFW, BLM and USFWS).
  2. Deliverables: one fish passage structure in place – summer 2010.

Elk Creek – Salmon Passage/Habitat/Riparian – McKee mainline (Weyerhaeuser/Columbia County)

 

  1. Contractor: LWD – Eric Hepler

 

 

  1. Objective: Project will restore salmon passage to 3.6 miles of coho habitat and improve stream habitat and riparian conditions in 1600 feet of Elk Creek, a Coho bearing tributary of the East Fork Nehalem River. Weyerhaeuser Co. is providing 50% cost share for their materials & labor .  Project is a priority for ODFW, ODOT and UNWC since 1996.
  2. Deliverables: completed LWD placement (60 logs/ 5+ structures), riparian planting, and crossing installed – summer 2010.
  3. Kenusky – Salmon Habitat Improvement ( Weyerhaeuser)

 

 

 

 

 

 

  1. Contractor: Eric Hepler
  2. Objective: The Kenusky Creek Phase II large wood and riparian project is on private industrial timberland covering the  lower 1.15 mile of Kenusky Creek, a tributary of the East Fork Nehalem River drainage at River Mile 6.  The UNWC will be working with BLM to plan and implement large wood placement and riparian planting to improve habitat conditions, stream shading and future large wood recruitment.  The instream wood placement will be greater than the 80 key pieces per mile NOAA benchmark.  This work will compliment upstream Phase I project implemented in 2009 by BLM. Coho, as well as other salmonids, use this stream for spawning and rearing.ODFW will conduct pre and post project habitat assessment to determine physical changes.  A 1 mile section of the stream located between Phase I and Phase II will be left untreated for wood placement as a control, but will be treated with riparian plantings. Pre and post habitat and fish use monitoring will be done for Phase I and II.  OWEB funds will be used to pay for the LWD portion of the project and some tree protection fencing.
  3. Deliverables: completed LWD project – summer 2010.

 

Walker – Salmon Habitat (Hampton Affiliates)

 

 

 

 

 

 

 

 

 

 

 

Figure 7: Map of Walker Creek LWD placement sites

 

 

 

  1. Contractor: Vinson Brothers
  2. Objective: Walker Creek is part of the Nehalem River watershed and can be accessed from Beneke Creek Road, which connects with Highway 202 just west of the Hwy 202/103 junction near Jewell, OR.  The Walker Creek project area begins at the mouth and continues upstream for approximately 5 miles.  The Nehalem River watershed generally lacks adequate spawning, summer rearing, and winter refuge habitats for salmonids, particularly for the recently federally protected coho salmon.  The proposed restoration activities will aim to increase channel complexity and juvenile rearing habitat through the placement of large wood.  Future recruitment of large wood will be addressed through riparian planting.  Previous ODFW and council habitat surveys have identified the lack of adequate conifers leading to poor large wood recruitement.
  3. Deliverables: completed LWD project – summer 2010, riparian winter 2010/11.

 

Tweddle – Salmon Habitat – Carmichael

 

 

 

 

 

 

 

 

 

 

Figure 8:  Map of Tweedle LWD project layout

  1. Contractor: Meier and Co., Eric Hepler
  2. Objective: Placement of small and large mixed species trees and stumps to encourage

sediment deposition, increased water table elevation and hydrologic complexity, floodplain connectivity and associated wetland enhancement. Winter and summer rearing habitat will be improved.  Large and coarse wood will be placed and layered at each site to encourage ponding and re-grading of the stream bed. In addition, other logs will be placed to create scour points and hydrologic diversity to provide some diversity and encourage pools. There will be at least 3 key pieces per site with at least smaller ‘filler’ pieces of wood added to reduce the amount of gaps.  There will be up to 15 individual placement locations (sites), separated by approximately 100ft.  Some sites may run together since increasing rate of deposition to re-grade the stream is a goal.  Some wood will also be placed into the existing riparian area for flood connection and terrestrial habitat.  This LWD project will complement concurrent riparian enhancement and restoration activities already begun by the UNWC (with support from USFWS, ODFW and DEQ) along both sides of Tweedle lane and adjacent mainstem Nehalem riparian areas.  The remainder of the property is undergoing initial planning for additional actions to improve wetland and upland meadow/forest habitats.  A fish passage enhancement project was completed at the upstream end of the LWD project reach on Tweedle Lane (County Rd) by replacing a barrier culvert with a bridge (see attachments).  There is currently more spawning activity upstream of the LWD project reach and salmon are now able to access this habitat unimpeded.  Upstream of the LWD reach the stream grade increased, the valley becomes constrained by hillslopes and there is adequate natural recruitment of LWD and coarse woody debris.

  1. Deliverables: completed LWD project – summer 2010.

 

 

Oak Ranch – Salmon Habitat – design

Figure 9:  Oak     Ranch – before culvert replacement, 1 of 2 sites

 

 

 

 

 

 

 

 

 

 

 

  1. Contractor: Lower Columbia Engineering
  2. Objective: Engineered salmon passage design for two road stream crossings along Oak Ranch Creek on Apairy Road in Columbia County.  Oak Ranch Creek is an essential salmon bearing stream of the upper Nehalem watershed.  Passage issues have existed for 13 years or longer.
  3. Deliverables: 2 salmon passage designs with cost estimate – summer 2010